IRMS Conference Delegate FAQs

Is the IRMS Conference still going ahead?

We understand that these are extraordinary times and there is a natural concern from all delegates and exhibitors at Conference, this year, with regards to their personal safety.  With this in mind we have worked very hard with the venue, and other suppliers, to go above and beyond the Government guidelines to ensure the safety of all our delegates and stakeholders. 

To view our safety measure please click here.

Who should attend the IRMS Conference?

The IRMS Conference is aimed at anyone and everyone working in information governance, records management, data protection, information security, IT, privacy and other similar fields – including practitioners, managers, consultants, vendors, students… whatever your level of responsibility and expertise, there’s something here for you.

What makes IRMS Conference better then the rest?

The IRMS Conference brings together 400 delegates from the public, private and third sectors in the UK, Europe and beyond for 3 days of unrivalled learning, networking and social events in a friendly atmosphere at unbeatable value rates. Our consistently excellent feedback shows that the IRMS Conference is *the* unmissable event of the year for information professionals.

Are there any opportunities to be a speaker?

If you’ve got something to share, we want to hear about it! Our call for contributions runs throughout the autumn each year (but we also welcome expressions of interest at any time).

How do I find out what the prices are?

Prices can be viewed here: If you have any queries though you can always email or call us 01892 820942

Do I need to pay for meals, drinks and accommodation?

If you have booked a fully inclusive package, then meals are included with the conference (so long as you attend the evening functions). Drinks are provided, however the drinks in the evening are limited. If you choose not to attend the evening functions, we cannot cover food costs. Breakfast is served at the hotel you’re staying at on Monday and Tuesday mornings.

Is my IRMS membership up to date?

Revolution Events manage the Conference and are unable to answer this. However, the great team at KSAM manage IRMS membership administration and can answer this for you – email or call 01625 664520

Has my invoice been paid?

We can easily check this for you. Please email

Are refunds available?

Cancellations made up to 90 days prior to the event will refunded in full, less bank charges and an administration charge of £100. Cancellations made less than 90 days prior cannot be refunded. 

If I've booked but can't attend, can I send a substitute in my place?

Of course! Substitutions can be made at any time. We will need this in writing though so send an email to with the name and job title of the new attendee. We also need to know if they have any dietary requirements.

Do I need to attend the whole Conference?

We know how precious time is. If you can’t attend the full conference we do have day only rates available. Prices can be viewed here:

Can I book accommodation for extra nights?

You can indeed. Please book directly with the hotel as we accept no responsibility for these bookings. If you wanted to make sure you are in the same room throughout your stay you will need to notify the hotel. This cannot be done until a few days before the conference as they will not have our rooming list until then.

Can I bring my partner with me?

You are more than welcome to bring a partner. There is a cost of £50 pppn. Note that there are additional costs for guests to join the Sunday night social and Monday night gala dinner.

When can I check in and out of the hotel?

Check-in at the conference venue is usually from 3pm, check out by noon. However we will let you know the confirmed times via email in advance of the conference.

I have food allergies... who do I notify?

If these were not noted upon registration, please email

I don't drink alcohol, are there alternatives offered?

We have other drinks available, feel free to ask the conference staff for assistance if needs be.

What do I wear?

Sunday night social is casual. Both conference days is casual business attire. The gala dinner is black tie optional. We love to give you a chance to get spruced up but do understand when travelling you may have to pack light!

Is the seating at the gala dinner allocated?

It is free seating. If you do have any dietary requirements, please notify your server when being seated.

Do I need to take my badge to the Gala Dinner?

Upon registration you will be given an invitation to the gala dinner. Please bring this with you to get in quicker. If you forget it, we will need to tick your name off a list. You don’t need to bring your badge with you.

How do I get to the conference venue?

Directions can be found here:

Are slides available after the conference?

Unless the speaker has asked us not to share, you’ll be able to access all presentations once you’ve filled out your feedback form.

I can't make 2021 but would like to attend 2022!

It’s a shame you can’t make #IRMS21 but the 2022 conference registration is now open. Go to for more information.

I haven't attended before and am a bit nervous!

We understand that it can be a bit daunting! However, you won’t be the only one who hasn’t attended before. Our IRMS Leadership Team are on hand to help navigate your experience at the conference. Revolution Events are nice and friendly too 😊

What if I don't know anyone else who's going?

The great thing about the conference is that there are so many networking opportunities, it won’t be long until you find new friends! The conference app is a great way to break the ice before the event.

Can I find out who else is attending?

We actively encourage you to download our conference app – it is a great way to network prior to the conference. Details to follow.

Who are the IRMS Leadership team?

The IRMS Executive are a lovely bunch who volunteer their time for the society. They will be wearing navy blue lanyards at the event. To familiarise yourself with them prior to the event visit:

How do I convince my manager to allow me to go?

If asking very nicely hasn’t worked then our justification letter may help your case.. this can be found on the conference homepage.

What time does it start and finish each day?

The programme is not yet confirmed but we’ll kick off at around 9am and finish at 4/5pm. And if you’re coming for the whole event, don’t miss the Conference Fringe.

Will there be free Wi-Fi?

Yes, Wi-Fi is available thoughout the conference?

When and how can I download the app?

The App is available now! Please email Emma as you will need a unique code in order to access all features -

Can I sign up for updates about the Conference?

Of course! Email us at and we can add you to our database

How do I find out about being a sponsor or exhibitor?

Feel free to call or email Deborah – / 01892 820930

If your question has not been covered here,
please email
or call 01892 820942