Information for Delegates

The IRMS conference offers two types of all inclusive packages to cater for different budgets.

Accommodation is offered at the conference venue. Alternatively we offer accommodation at a nearby hotel.

The all inclusive packages include the following: Sunday night & Monday nights accommodation at your chosen hotel, breakfast at your chosen hotel on Monday & Tuesday mornings, full conference for both days including lunch & refreshments, Sunday night social event (includes food) & a place at the gala dinner. Conference day only passes are available, please do note that this option does not include any accommodation.

Please note: all attendees are required to familiarise themselves with our code of conduct ahead of the conference.

Watch the conference highlights from 2023

Who should attend?

The conference welcomes all those who work in, or are concerned with Information & Records Management regardless of their professional or organisational status or qualifications, and who may be part of any of the following disciplines:

  • Records Management
  • Information Management
  • Governance, Risk & Compliance
  • Data Protection
  • Information Security
  • Freedom of Information
  • Knowledge Management
  • Archives
  • Data Managers
  • Document Managers
  • Information Assurance

Delegate FAQ’s

Who should attend the IRMS Conference?

The IRMS Conference is aimed at anyone and everyone working in information governance, records management, data protection, information security, IT, privacy and other similar fields – including practitioners, managers, consultants, vendors, students… whatever your level of responsibility and expertise, there’s something here for you.

What makes IRMS Conference better then the rest?

The IRMS Conference brings together 400 delegates from the public, private and third sectors in the UK, Europe and beyond for 3 days of unrivalled learning, networking and social events in a friendly atmosphere at unbeatable value rates. Our consistently excellent feedback shows that the IRMS Conference is *the* unmissable event of the year for information professionals.

Are there any opportunities to be a speaker?

If you’ve got something to share, we want to hear about it! Our call for contributions runs throughout the autumn each year (but we also welcome expressions of interest at any time).

How do I find out what the prices are?

Prices can be viewed here: If you have any queries though you can always email or call us 01892 820942

Do I need to pay for meals, drinks and accommodation?

If you have booked a fully inclusive package, then meals are included with the conference (so long as you attend the evening functions). Drinks are provided, however the drinks in the evening are limited. If you choose not to attend the evening functions, we cannot cover food costs. Breakfast is served at the hotel you’re staying at on Monday and Tuesday mornings.

Is my IRMS membership up to date?

Revolution Events manage the Conference and are unable to answer this. However, the great team at KSAM manage IRMS membership administration and can answer this for you – email or call 01625 664520

Has my invoice been paid?

We can easily check this for you. Please email

Are refunds available?

Cancellations made up to 90 days prior to the event will refunded in full, less bank charges and an administration charge of £100. Cancellations made less than 90 days prior cannot be refunded.

If I’ve booked but can’t attend, can I send a substitute in my place?

Of course! Substitutions can be made at any time. We will need this in writing though so send an email to with the name and job title of the new attendee. We also need to know if they have any dietary requirements.

Do I need to attend the whole Conference?

We know how precious time is. If you can’t attend the full conference we do have day only rates available. Prices can be viewed here:

Can I book accommodation for extra nights?

You can indeed. Please book directly with the hotel as we accept no responsibility for these bookings. If you wanted to make sure you are in the same room throughout your stay you will need to notify the hotel. This cannot be done until a few days before the conference as they will not have our rooming list until then.

Can I bring my partner with me?

You are more than welcome to bring a partner. There is a cost of £50 pppn. Note that there are additional costs for guests to join the Sunday night social and Monday night gala dinner.

When can I check in and out of the hotel?

Check-in at the conference venue is usually from 3pm, check out by noon. However we will let you know the confirmed times via email in advance of the conference.

I have food allergies… who do I notify?

If these were not noted upon registration, please email

I don’t drink alcohol, are there alternatives offered?

We have other drinks available, feel free to ask the conference staff for assistance if needs be.

Is the seating at the gala dinner allocated?

It is free seating. If you do have any dietary requirements, please notify your server when being seated.

Do I need to take my badge to the Gala Dinner?

Upon registration you will be given an invitation to the gala dinner. Please bring this with you to get in quicker. If you forget it, we will need to tick your name off a list. You don’t need to bring your badge with you.

What do I wear?

Sunday night social is casual. Both conference days are casual business attire. This year for the gala dinner we celebrate vibrant elegance and inclusivity at our Gala Dinner in Brighton, where the dress code takes a playful twist. Embrace the diversity in your wardrobe, blending professionalism with a touch of colour, as we celebrate excellence under the dazzling hues of the rainbow.

How do I get to the conference venue?

Directions can be found here:

Are slides available after the conference?

Unless the speaker has asked us not to share, you’ll be able to access all presentations once you’ve filled out your feedback form.

Can’t make 24 but want to come to 25?

It’s a shame you can’t make #IRMS24 but you can register your interest for the 2024 conference by emailing

I haven’t attended before and am a bit nervous!

We understand that it can be a bit daunting! However, you won’t be the only one who hasn’t attended before. Our IRMS Leadership Team are on hand to help navigate your experience at the conference. Revolution Events are nice and friendly too 😊

What if I don’t know anyone else who’s going?

The great thing about the conference is that there are so many networking opportunities, it won’t be long until you find new friends! The conference app is a great way to break the ice before the event.

Can I find out who else is attending?

We actively encourage you to download our conference app – it is a great way to network prior to the conference. Please use your unique code to download the app to get full functionality.

Who are the IRMS Leadership team?

The IRMS Executive are a lovely bunch who volunteer their time for the society. They will be wearing navy blue lanyards at the event. To familiarise yourself with them prior to the event visit:

What time does it start and finish each day?

The programme is not yet confirmed but we’ll kick off at around 9am and finish at 4/5pm. And if you’re coming for the whole event, don’t miss the Conference Fringe.

Will there be free Wi-Fi?

Yes, Wi-Fi is available throughout the conference?

When and how can I download the app?

The App is available around 6 weeks prior to the conference. Please email Emma as you will need a unique code in order to access all features –

Can I sign up for updates about the Conference?

Of course! Email us at and we can add you to our database

How do I find out about being a sponsor or exhibitor?

Click here to find out more.