IRMS 2020 Exhibitor FAQs
When and Where is the conference being held?
The event will run 17-19th May 2020, and is being held at the
Why should I exhibit at the event?
Run in partnership with IRMS, the IRMS Conference is a major annual event that brings together key decision-makers from right across the UK and is uniquely positioned as the UK’s most comprehensive event for Record and Information Management. The IRMS Conference provides an unmissable opportunity for you to talk directly to your target market: potential new users of information & document management solutions and existing users planning to enhance or upgrade their current systems.
What's included with my package and how much does it cost?
We offer various entry level packages for the IRMS Conference, from basic exhibition packages through to presentation and sponsorship packages. Get in touch with Deborah to discuss your objectives and she can send the Sponsorship Package firstname.lastname@example.orgTel: 0044 (0)1892 820936
How do I reserve an exhibition space?
Get in touch with a member of the team to ensure you are looking at the latest copy of the floorplan. Let us know which stand & package you would like to reserve, then we will block this off for 2 weeks for you.
The floor plan is colour coded – white stands are available, blue are reserved and red are booked.
Once you reserve a stand we will send a booking form for you to sign and confirm the booking. Stands will be released after 2 weeks unless otherwise agreed.
What do I need for my stand?
We provide a fully fitted shell scheme booth. You will need to bring your promotional kit (pop up / pull up / posters), flyers, laptops for demos and smiling staff!
What's the event schedule?
Set Up: Sunday 17th May 1pm - 5pm
Show Open: Sunday 17th May 5pm through to Tuesday 19th May 3pm
Break Down: From 3pm Tuesday 19th May
Is there a discount price?
If you are an IRMS corporate member please give the team your membership number to qualify for a 5% discount
For all bookings made by Friday 20th December a complimentary highlight note, with logo & link will be included in a 2020 delegate email campaign.
Can I pay by invoice?
Absolutely. When you select your package and confirm the booking with your signature we will then send details to our Accounts Dept who will send an invoice. You can choose who we send it to and how (email / post).
What is the refund policy?
On termination of a booking contract the participant will remain liable for:-
i) if termination is less than four calendar months before the first day of the Event – 100% of the Contract Price.
ii) if termination is more than eight calendar months before the first day of the Event – 25% of the Contract Price.
iii) if termination is at any other time – 75% of the Contract Price.
What meals are included with my package?
All packages include refreshments in Sunday’s Fringe, and lunches during Monday and Tuesday conference.
Depending on which package is booked you may also be entitled to the Sunday evening social dinner and the Monday evening Awards dinner.
How do I book my hotel room?
We will endeavour to negotiate a favourable rate with the venue that we can send you a link to – you will have to book direct. We do also recommend that you have a look direct and via hotel booking portals to see what deals are on offer. Please refer to your event manual that will come from Eli, it will include details of rates we have negotiated.
Will there be Wi-Fi available?
Of course. Basic Wi-Fi will be available throughout the event. If you need something a little more substantial, once you have booked let us know and we can look at the costs of hard-wire service.
What is the dress code?
This is a Business to Business event, so we do expect attendees to be in business attire suitable for the weather. The social events are a little different. Sunday is smart casual; Monday is more formal.
When will we receive our exhibitor badges?
You will give us the details for your staff badges pre event. These badges will be delivered direct to your stand during the build-up. For any additional badges please visit the registration desk.
Will we have an app again?
Yes! We are looking at added functionality too. We will send details as soon as they are available to all of our booked sponsors.
How do I access the PR and Marketing Guide?
Once your booking is confirmed we will supply marketing support for you, including logos to use, html to drop into your marketing system and sample social media posts.
How do I access the exhibitor manual?
Once you are booked into the event, Eli from our Operations Department will ensure that you receive a copy of the event manual approx. 8 weeks prior to the event date. We are happy to handle questions direct in the meantime.
Can I nominate my important clients for VIP status?
We strongly encourage that you tell your clients you are exhibiting and invite them along. Speak to your Deborah to see if there are any VIP badges remaining for us to allocate for you.
Can I park there?
Yes - parking details are as follows:
Overnight Parking (1pm on day of arrival to 1pm on day of departure): £12
Early Arrival: £5 Supplement
Late Departure (until 4pm): £5 Supplement
Late Departure (until midnight): £10 Supplement
0-15 minutes: FREE
15 Minutes - 3 Hours: £10.00
3-8 Hours: £15.00
8-24 Hours: £22.00