Sponsorship FAQs

When and Where is the conference being held?

The event will run on 12th-14th May 2024 at the DoubleTree by Hilton Brighton Metropole, UK.

What are your H&S policies like?

The well-being of our stakeholders is of utmost importance to us.  For up-to-date information on our safety measures please ask the team.

Why should I exhibit at the event?

Run in partnership with the IRMS, the IRMS Conference is a major annual event that brings together key decision-makers from right across the UK and is uniquely positioned as the UK’s most comprehensive event for Record and Information Management. The IRMS Conference provides an unmissable opportunity for you to talk directly to your target market: potential new users of information & document management solutions and existing users planning to enhance or upgrade their current systems.

What’s included with my package and how much does it cost?

We offer various entry level packages for the IRMS Conference, from basic exhibition packages through to presentation and additional sponsorship packages. Prices for the  days of Conference start at just £2880.  Get in touch with Deborah to discuss your objectives and she can send the Sponsorship Package document deborah@revolution-events.com Tel: 0044 (0)1892 820936

How do I reserve an exhibition space?

Get in touch with a member of the team to ensure you are looking at the latest copy of the floorplan. Let us know which stand & package you would like to reserve, then we will block this off for 2 weeks for you.

The floor plan is colour coded – white stands are available, blue are reserved and red are booked.

Once you reserve a stand we will send a booking form for you to complete, which confirms the booking.  Stands will be released after 2 weeks unless otherwise agreed.

What do I need for my stand?

We provide a fully fitted shell scheme booth.  You will need to bring your promotional kit (pop up /  pull up / posters), flyers, laptops for demos and smiling staff!

Is there a discount price?

If you are an IRMS corporate member please give the team your membership number to qualify for a 5% discount.

Can I pay by invoice?

Absolutely. When you select your package and confirm the booking by completing the booking form we will then send details to our Accounts Department who will send an invoice.  You can choose who we send it to and how (email / post).

What is the refund policy?

Our standard T&C’s will be included in the booking form for you to review.

What meals are included with my package?

All packages include refreshments in Sunday’s Fringe, (plus a Drinks Reception in the exhibition area on Sunday afternoon) and lunches during Monday and Tuesday conference. Depending on which package is booked you may also be entitled to the Sunday Evening Social Dinner and the Monday Evening Awards Dinner.

How do I book my hotel room?

We will endeavour to negotiate a favourable rate with the venue that we can send you a link to – you will have to book direct.  We do also recommend that you have a look direct and via hotel booking portals to see what deals are on offer.  Please refer to your event manual that will come from Eli once you have booked, it will include details if we have managed to negotiate any.

Will there be Wi-Fi available?

Of course.  Basic Wi-Fi will be available throughout the event.  If you need something a little more substantial, once you have booked let us know and we can look at the costs of hard-wire service.

What is the dress code?

This is a Business to Business event, so we do expect attendees to be in business attire suitable for the weather.  The social events are a little different. Sunday is smart casual; Monday is more formal (Black Tie preferred not compulsory)

When will we receive our exhibitor badges?

You will give us the details for your staff badges pre event.  These badges will be delivered direct to your stand during the build-up.  For any badge alterations please visit the registration desk during Conference.  We cannot confirm that we can issue additional passes once Conference is underway, and should we be able to, there will be a charge.

Will we have an app again?

Yes! We need email addresses for the App so we will send details of what we need to the person who booked your package about a month prior to the event.

How do I access the PR and Marketing Guide?

Once your booking is confirmed we will supply marketing support for you, including logos to use, html to drop into your marketing system and sample social media posts.  Any additional queries,  please contact Emma

How do I access the exhibitor manual?

Once you are booked into the event, Eli from our Operations Department will ensure that you receive a copy of the event manual in due course.  She will also send regular communications designed to support your booking at the event. Please read these updates as they not only include tips, ideas and support, but also highlight anything outstanding on your To Do list.  These emails will go to the person who made the booking unless otherwise advised.

Can I nominate my important clients for VIP status?

We strongly encourage that you tell your clients you are exhibiting and invite them along.  Speak to your Deborah to see if there are any VIP badges remaining for us to allocate for you.

Can I park there?

We encourage the use of public transport. However, if you choose to drive there is a car park available, charges apply.