Intelligent Archiving: Protecting Your Past, Present and Future

Records managers are facing a strategic shift in how long-term digital content is governed, preserved, and accessed. Organisations are moving towards an increasing reliance on Microsoft 365 as the central collaboration and information platform, and AI-driven productivity to accelerate everyday tasks and deliver new levels of speed, accuracy and time and costs savings are paramount.

Join this session delivered by Sam Butler, Senior Product Manager at Preservica, and discover why a traditional “archive and forget” approach is no longer sustainable. Learn how intelligent archiving is enabling organisations to take a unified approach – ensuring all long-term SharePoint and legacy system records remain authentic, discoverable, and instantly accessible for decades.

In this session, we’ll explore how Digital Preservation archiving embedded directly within Microsoft 365 provides:

• A unified archival strategy that enables access to all your long-term SharePoint ensuring integrity, readability and policy compliance
• Self-service access for authorised users without IT ticketing, improving responsiveness to operational & FOIA requests
• Automated preservation to keep records readable and trusted for the full retention period, minimising data loss, & mitigating against format obsolescence
• Centralised governance using Microsoft 365 retention labels and security policies – all within the familiar Microsoft environment
• Integrated AI tools for AV transcription and enrichment, turning audio/video records into text-searchable, indexed assets that dramatically improve discoverability

Whether you’re modernising your Microsoft 365 records ecosystem, grappling with legacy data silos, or exploring AI-assisted AV transcription at scale, this session will equip you with strategies and tools to future-proof your records lifecycle in the AI era.